Skip to content
TherapyScribes
School counselor

Best AI scribe for school counselors

School counseling has narrower documentation needs (SOAP or narrative), stricter FERPA overlays and often no EHR at all.

Verified Re-verified quarterly
Reviewed by TherapyScribes EditorialFacts verified Methodology

Key takeaways

  • FERPA (not HIPAA) governs school records — the BAA framing doesn't apply the same way.
  • District IT approval is the practical gate; start there before evaluating vendors.
  • Most districts don't run a clinical EHR — export to PDF or the district's SIS is the norm.

Recommended shortlist

  1. #1
    9.3/10
    Twofold Health

    Therapy-focused AI scribe with HIPAA-first capture and BIRP / DAP / SOAP out of the box

  2. #2
    8.7/10
    Upheal

    Therapy-first AI scribe with progress-note and treatment-plan templates

  3. #3
    8.3/10
    Heidi Health

    Multi-specialty AI scribe with strong therapy template support and ANZ/UK reach

  4. #4
    8.4/10
    Mentalyc

    Mature therapy-note generator with the broadest modality template library

Workflow

  1. District IT reviews vendor security posture (FERPA, state student-privacy laws).
  2. Counselor gets consent from student/parent per district policy.
  3. Session captured; note generated in SOAP or narrative form.
  4. Note exported to district SIS or stored in secured counselor drive.

Common objections

"Our district hasn't approved any AI vendor."
Bring a written FERPA-compliance summary, the vendor's SOC 2 report, and a proposal for a limited pilot with de-identified sessions first.

Frequently asked

Does FERPA allow AI transcription?
Yes if the vendor qualifies as a school official under FERPA's exception and the district has a written data-sharing agreement.

Other practice types