Can we get one BAA for the whole practice?

Yes — all vendors on this shortlist sign practice-wide BAAs.

Group practice owner

Best AI therapy scribe for group practices

Multi-clinician deployment: admin controls, per-seat pricing, SSO where available, and consistent output across a team.

Verified June 20, 2026Re-verified quarterly

Reviewed by TherapyScribes EditorialFacts verified June 20, 2026Methodology

Template governance matters more than any single feature — you need one BIRP template, not fifteen.
Per-seat pricing typically drops 20-40% at 10+ seats; always negotiate.
Rolling adoption beats big-bang: pilot with 3 clinicians for 6 weeks, then scale.

#1
8.4/10
Mentalyc
Mature therapy-note generator with the broadest modality template library
#2
8.7/10
Upheal
Therapy-first AI scribe with progress-note and treatment-plan templates
#3
8.3/10
Heidi Health
Multi-specialty AI scribe with strong therapy template support and ANZ/UK reach
#4
9.3/10
Twofold Health
Therapy-focused AI scribe with HIPAA-first capture and BIRP / DAP / SOAP out of the box
#5
7.9/10
Eleos Health
Enterprise behavioral-health platform for clinics, CCBHCs and SUD programs

Admin sets up shared templates and compliance defaults (retention, PHI handling).
Clinicians provision seats via SSO or invite.
Weekly admin review of adoption metrics: sessions captured, notes generated, edit distance.
Quarterly template governance review — retire unused templates, standardize on 3-5.

"Different clinicians want different templates."

Start with 3-5 shared templates covering 80% of sessions; allow personal templates for the rest. Governance prevents template sprawl.

"We already use dictation."

Ambient scribes are a step change over dictation: no in-session narration, better structured output, and treatment-plan continuity across sessions.

Can we get one BAA for the whole practice?: Yes — all vendors on this shortlist sign practice-wide BAAs.